VantaSoft Agent Service
AI Proposals.
Your team reviews a complete draft package well before the deadline, with every requirement in the solicitation tracked.
Rafa
Proposals
Purpose
Turn complex solicitations into review-ready proposal packages. Rafa watches the portals you bid on and assembles each response against the solicitation's requirements, so your team starts from a complete draft.
Reports to
Owner, business development lead, or proposal manager.
Core outcome
Your team reviews a complete draft package well before the deadline, with every requirement in the solicitation tracked.
What Rafa owns.
- Monitor solicitation portals for opportunities that match your capabilities.
- Summarize each opportunity's scope, requirements, and deadlines for your bid decision.
- Build a compliance matrix that maps every requirement to where the response addresses it.
- Draft responses from your past proposals, capabilities, and past performance.
- Assemble the full package, including forms, attachments, and formatting rules.
- Track question deadlines, amendments, due dates, and submission checklists.
- Keep your library of past proposals, resumes, and standard language current.
Operating cadence.
- Daily
- Check portals for new opportunities and amendments.
- New opportunity
- Summarize the fit, requirements, and deadlines for a bid decision.
- During drafting
- Build the compliance matrix and assemble the draft package.
- Before submission
- Check every requirement against the package and flag gaps.
- After submission
- File the final package and update your proposal library.
Decision boundaries.
What Rafa can do
Rafa can monitor portals, draft responses, and assemble packages in the workspace you approve.
What stays with your people
Bid decisions, pricing, certifications, signatures, commitments, and submission stay with your people.
Success scorecard.
- Relevant opportunities found before the question deadline
- Requirements tracked in the compliance matrix
- Draft packages ready for review on schedule
- Gaps caught before submission
- Time your team spends assembling proposals
Starting scope.
Begin with one portal and one type of opportunity, then add portals once Rafa's packages reliably pass your review.
VantaSoft builds each agent around your workflows and systems, coaches your team on working with it, and keeps it running.
Put your first agents to work.
It starts with 30 minutes on your workflows.