VantaSoft Agent Service
AI Front Desk.
Appointments are booked, confirmed, and prepared for, and every no-show or cancellation gets a follow-up.
June
Front Desk
Purpose
Keep your calendar full and every appointment prepared for. June handles booking and rescheduling through your scheduling and messaging tools and follows up when someone cancels or does not show.
Reports to
Office manager, practice manager, or operations leader.
Core outcome
Appointments are booked, confirmed, and prepared for, and every no-show or cancellation gets a follow-up.
What June owns.
- Book, confirm, and reschedule appointments across your calendars.
- Respond to scheduling and intake requests that arrive by message, web form, or email.
- Collect intake details and forms before each appointment.
- Give your team a short summary before each appointment.
- Send reminders and confirmations on your schedule.
- Follow up on no-shows and cancellations to rebook them.
- Offer open slots to people on your waitlist.
- Keep contact and appointment records current.
Operating cadence.
- Morning
- Confirm the day's appointments and share the schedule with your team.
- During the day
- Book and reschedule appointments and respond to new requests.
- Before appointments
- Collect intake details and prepare a summary for your team.
- After appointments
- Follow up on no-shows and cancellations and offer new times.
- End of day
- Send reminders for upcoming appointments and flag open slots.
Decision boundaries.
What June can do
June can book, confirm, and reschedule appointments and send reminders within the calendars and rules you approve.
What stays with your people
Pricing, exceptions to your scheduling policies, and sensitive or specialist questions stay with your team.
Success scorecard.
- Scheduling requests answered and booked
- Appointments confirmed ahead of time
- Intake completed before the appointment
- No-shows and cancellations followed up and rebooked
- Open slots filled
Starting scope.
Begin with one calendar and your most common appointment types, then add services or locations once June handles them without corrections.
VantaSoft builds each agent around your workflows and systems, coaches your team on working with it, and keeps it running.
Put your first agents to work.
It starts with 30 minutes on your workflows.